Reserve Services for Faculty
This
page contains basic policies regarding Reserve Service at B.D. Owens Library,
including
what materials may be placed on Reserve, how to place materials on Reserve,
who may place materials on Reserve, and how long the materials may circulate.
The Reserve Collection is an extension of the classroom in that it
supports academic programs, and includes:
- material which is in great demand because it has been placed on course reading lists
- official University publications,
- style manuals
- periodicals and newspapers in great demand.
Course related materials that may be placed on Reserve include:
- notes and exams professors have made available for students' use
- required readings (listed as such on the syllabus) from library books,
instructor's personal copies or photocopied materials
- one copy of each title of suggested readings
- computer disks
- CD-ROMs
- cassette tapes
- video tapes, and
- models
Materials that may not be placed on Reserve by instructors without special
permission from appropriate library personnel (see Reserve Generalist)
would be:
- bound periodicals or individual unbound issues of periodicals owned by Owens Library
- reference books.
The Reserve Process:
Northwest
faculty may place items on Reserve by completing a Reserve
Request Form. There are forms available online under Faculty
Services. Use appropriate forms:
The information you list on this form should match its listing
on your syllabus; this simple step will improve access for
your students. The total number of items that may be placed
on Reserve is 25 titles per trimester per instructor.
When professors place student-authored works on Reserve (such as research
papers, resumes, completed assignments, models, charts, etc.),
they will need to have each student author fill out a copy of the Release
Form for Reserve Use of Student Projects.
Instructors may place materials on Reserve at any time during the trimester.
Materials will be removed from the Reserve shelves at the end of
the current trimester unless otherwise noted on the request form.
They will then be de-processed and returned to the instructors
and/or returned to the stacks (usually around the fourth week of
the following
trimester)
Renewal:
To renew a Reserve listing that was placed on Reserve for only one trimester
you must notify the Reserve Generalist before the start of the following
trimester.
Processing:
Please allow up to 5 working days for processing of materials before
they will be available for checkout.
Add/Remove:
Faculty may add or remove items any time during the trimester. Please
notify the Reserve Generalist ahead of time when you want to
remove materials from Reserve, even if the materials are your own copies. Reserve
items must be de-processed before they can be returned to you.
To update or review Reserve materials:
Faculty who need to look over or add to materials that they have placed
on Reserve should see the Reserve Generalist. The Reserve Generalist
can make arrangements to check the material out to you for an
appropriate length of time.
Student Access:
A call number and your Bearcat ID are required to check out a Reserve
item. Students may look up the call number on the library
catalog by searching by instructor name or by course name under "Other
Options." Students may then choose the item they want, write
down the call number, and take it to the Library Services Desk
to check out the item. Patrons
will be charged 50 cents per hour for Reserve materials returned
after the time due.
Photocopies:
Faculty must provide their own photocopies to be placed on Reserve. Photocopies
should have 1" margins and no large black areas. Instructors
should note on the Reserve Request Form whether materials are required
reading or suggested reading. The number of photocopies allowed
will depend upon this. Only one copy will be placed on Reserve
for suggested readings and one copy for every five students (up to a maximum
of six copies) for required readings.
Copyright Permission:
Instructors
are responsible for providing full bibliographic citations for every
photocopied item so that the Reserve Generalist can apply for copyright
clearance (see Copyright
Permission). Alternately, instructors may provide proof of secured
permission to the Reserve Generalist. The Owens Library Reserve
Copyright Guidelines brochure is available at the Library
Services Desk.
Loan Periods faculty may choose for Reserve items are as follows:
- 2-Hour, In-library Use Only
These items are checked out for 2 hours only and cannot leave the building.
- 4-Hour, In-library Use Only
These items are checked out for 4 hours only and cannot leave the building.
- Overnight
These items can be checked out anytime during the day and are due back
15 minutes before the library closes on the next day.
- 3-Day
Items can be checked out anytime during the day and are due back 15
minutes before the library closes on the 3rd day.
- 7-Day
Items can be checked out anytime during the day and are due back 15
minutes before the library closes on the 7th day.
Return
to Faculty
Services
